Introduction to Unstored Inventory Management
In warehouses, items often need to be moved from one shelf to another. The concept of Unstored Inventory Management refers to the stock Qty that have been taken off the shelf but have not yet been placed on the new shelf.
For example, when items are picked from the shelf A (storage area) and moved to shelf B (picking area), the in-transit Qty is considered as unstored Qty until the SKUs are placed on the designated picking shelf.
By tracking the unstored Qty, you can check which items are in the “off-shelf but not yet on-shelf” state to avoid confusion or mistakes in warehouse stock management.
1. How to enable?
🚩 Please go to Inventory > Warehouses > Click to enable Unstored Inventory Management
Unstored Inventory Management can only be enabled after all pending orders under the 'In Process Orders' or 'Shipping' lists have been processed.
💡Notes:
- If you want to enable unstored inventory management, you need to contact BigSeller customer service. Once enabled, the button cannot be manually turned off.
- Third-party warehouses do not support configuring unstored inventory management.
- If you have already enabled Pick&Store Zoning feature, BigSeller will automatically enable unstored inventory management.
- If no shelf is set, the merchant SKU will be placed on the default shelf.
- When the unstored Qty at a shelf is greater than 0, stock counting for that shelf is not supported.
2. Changes After Enabling
2.1 Processing Orders
After enabling Unstored Inventory Management, BigSeller will allocate stock Qty in 2 stages when processing orders.
Example:
1st Allocation---> 🔒Available Stock of Whole Warehouse
Bigseller will allocate stock for your order once a new order syncs to BigSeller. If your whole warehouse stock is available, this order will be under the New Orders >>To Pack tab, or it will move to the Out Of Stock tab.
2nd Allocation---> 🔒On-Shelf Available Stock
Once the order is moved to In Process Orders / Shipping , the stock at the specific shelf of each SKU will be allocated.
If there isn't enough stock on the shelf, shelf allocated stock will be zero, and the order will be under Shelf Out of Stock.
In this case, the shelf out-of-stock SKUs need to be replenished before shipping labels (AWB) can be printed.
How to replenish shelf out-of-stock SKUs?
- Inventory Restock: If you have enabled Pick&Store Zoning, click here to learn how to restock within the warehouse.
- On Shelf with BigSeller APP: If you are not using Pick&Store Zoning feature, click here to learn how to on shelf with BigSeller APP.
After replenish the stock, you can click "Refresh Inventory" to continue order processing.
2.2 Inventory
Warehouse without Pick&Store Zoning (One SKU Multiple Shelves)
1) Inventory List
When unstored inventory is enabled in your warehouse, the warehouse's inventory list will show the following new columns: Whole Warehouse Available, Shelf Available, Shelf Allocated, and Unstored.
- Whole Warehouse Available: Total stock Qty available of the entire warehouse.
- Shelf Available: Stock Qty ready for shipping at a specific shelf.
- Shelf Allocated: Stock Qty at a shelf allocated to orders that have been packed but not yet shipped.
- Unstored: Stock Qty that have been taken off the shelf but have not yet been placed on the new shelf. It does not affect the whole warehouse available stock.
- After off-shelving using the app, the off-shelved stock Qty will be deducted from the shelf available stock and added to the unstored stock Qty.
- Once the stock is on-shelved, the unstored stock Qty at the original shelf will be deducted, and the available stock Qty at the new shelf will be increased.
- Manual Stock-In: The stock will be added directly to both whole warehouse available and shelf available Qty in the inventory list upon successful stock-in.
- Receive: The stock will be added directly to both whole warehouse available and shelf available Qty in the inventory list when SKUs are received.
- Clearing Shelves: SKUs with the existing inventory of 0 will be moved to the default shelf after clearance.
Warehouse with Pick&Store Zoning (One SKU Multiple Shelves)
From now on, Pick&Store Zoning function does not require wave (WMS) to be enabled. Once Pick&Store Zoning is enabled, unstored inventory management will be automatically enabled.
1) Inventory Details
- You can find the Inventory Details by following the path: Inventory > Warehouse > Inventory Details
- When unstored inventory is enabled in your warehouse, the warehouse's Inentory Details page will show the new column：Unstored Qty
- If your warehouse has already enabled waves shipment (WMS), you can also check Inventory Details under WMS > Inventory Query > Inventory Details
2) Inventory Restock
The restocking process will track the unstored Qty at the target shelf. The inventory changes are outlined in the list below.
For example, if you restock 5 quantities from Storage Shelf A to Picking Shelf B:
- When performing Storage Area Stock-Out:
- The available stock quantity on Shelf A will decrease by 5.
- The unstored quantity on Shelf B will increase by 5.
- When performing Picking Area Store-In:
- The unstored quantity on Shelf B will decrease by 5.
- The available stock quantity on Shelf B will increase by 5.
If you have set the upper restock limit and lower restock limit:
- Restock data will be generated when the SKU's available stock in picking area < The lower restock limit + Out-of-stock Qty in the picking area - Unstored Qty
- 💡 Suggested Restock Qty = The upper restock limit - Available stock in the picking area + Out-of-stock Qty in the picking area - Unstored Qty
- Restock data will be generated when the SKU's available stock in picking area < Out-of-stock Qty in the picking area - Unstored Qty
- 💡 Suggested Restock Qty = Available stock in the picking area + Out-of-stock Qty in the picking area - Unstored Qty
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